Dovestone Media Terms & Conditions

These are the Terms & Conditions that apply to DOVESTONE MEDIA (the “producer”) clients hereafter “attendee” or “delegate” that attend events produced and presented by Dovestone Media.

Cancellation Policy: In the event you are unable to attend the event due to a change in circumstances, you are required to inform DOVESTONE MEDIA via email enquiries@dovestonemedia.com no later than 48 hours before the event.

Speakers: Views expressed by speakers are their own. DOVESTONE MEDIA shall have no liability for advice given, or views expressed, by any speaker at the conference or in any material provided to attendees. DOVESTONE MEDIA may use the speaker’s name and presentation materials for promoting attendance at the conference. DOVESTONE MEDIA may audio and/or video record sessions and the recording may be reproduced and sold as part of the overall conference materials. Speakers and delegates consent to the incidental use of their names and likenesses to the extent included in any such audio and/or video tape. DOVESTONE MEDIA may reproduce copies of the speaker’s presentation (e.g., PowerPoint slides or supporting handouts) on paper and/or electronically and these may be sold as part of the overall hand-out materials during the conference and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates. Speakers who do not wish to give permission for the above terms and conditions should contact the events team before the commencement of the conference.

Data Protection: By submitting registration details, delegates agree to allow DOVESTONE MEDIA and companies associated with the conference (sponsors) to contact them regarding their services. Contact details taken from our registration page will be shared with conference sponsors for this purpose. Delegates who do not wish to receive such communications please contact the events team. The contact details of registered delegates will be placed on the attendee list which will be passed to sponsoring companies for the purpose of networking and meetings. Delegates who do not wish to be included on this list must so advise DOVESTONE MEDIA at the time of booking.

Websites & Links: The conference and associated DOVESTONE MEDIA websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which DOVESTONE MEDIA takes no responsibility. DOVESTONE MEDIA shall have no responsibility or liability for the contents of or use of information contained in any website linking to this website.

Insurance: It is the responsibility of the attendee to arrange appropriate insurance they may desire in connection with their attendance at the conference. DOVESTONE MEDIA shall not be liable for any loss, liability or damage to personal property.

Photographs, Publicity Material, Radio and Television and Print Media: DOVESTONE MEDIA reserves the sole right to use any photographs, recordings, electronic images or publicity material received by or obtained by DOVESTONE MEDIA in the course of the event, for whatever use deemed proper by the DOVESTONE MEDIA. DOVESTONE MEDIA has the exclusive right to include photographic, video and other visual portrayals of Attendees, Sponsors, Exhibitors and their Exhibits including its contents, in any pictorial medium of any nature whatsoever for the purpose of trade, advertising, sales, publicity and otherwise, without compensation to the Attendee, Speaker, Sponsor or Exhibitor, and all rights titled and interest bearing (including all worldwide copyrights therein) will be DOVESTONE MEDIA’s sole property, free of any claims of Attendee, Speaker, Exhibitor or Sponsor or any persons deriving any rights or interest from the Attendee, Speaker, Exhibitor or Sponsor.

Hotel, Meetings and Hospitality Functions: Attendees agrees that Attendees will not, nor will Attendees employees or representatives conduct any type of function in the Facility or any participating hotel’s meeting rooms, public areas, hospitality suites or suites during Show hours without the prior written consent of DOVESTONE MEDIA, which may be withheld in DOVESTONE MEDIA’s sole and absolute discretion.

Visa Requirements / Invitation Letter: It is the Attendee’s sole responsibility to take care of visa requirements. If you require an entry visa, you must allow sufficient time for the visa application procedure. Your registration details might be shared with the immigration authorities to assist in the immigration process. However, DOVESTONE MEDIA will not contact embassies and consulates on your behalf. To receive an invitation letter for the Conference, you must first register and pay the registration fees in full.

Admittance: In its sole discretion and without refund, DOVESTONE MEDIA reserves the right to refuse admittance to or expel from the conference anyone that it determines is behaving in a manner that could be disruptive to the conference or any other Attendee. Attendee consents and agrees that in such event, it shall not be entitled to a refund of any portion of amounts paid.

Disclaimer: DOVESTONE MEDIA may at any time, with or without giving notice, in its absolute discretion and without giving any reason, change, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither DOVESTONE MEDIA nor any of its officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the money in question remains under their control, but also that the person who paid it has been unfairly prejudiced, about which the decision shall be in their sole and unfettered discretion and, when announced, final and conclusive.

Force Majeure: DOVESTONE MEDIA shall not be held responsible or liable for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, earthquakes, hurricanes, unseasonably extreme inclement weather, strikes, labour disputes, inability to secure sufficient labour, civil, governmental or military authority, government requisitions, restrictions or regulations on travel, facility availability, commodities or supplies, civil disturbance, transportation, acts of God, acts of terrorism or threats of terrorism, acts of war, accidents, epidemics, disasters, the unavailability of the Venue or any other cause beyond its reasonable control. In any such event, DOVESTONE MEDIA may postpone, reschedule or cancel the event without liability on the part of DOVESTONE MEDIA. In the event the conference cannot be held or is postponed pursuant to this section, DOVESTONE MEDIA shall not be liable to attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses.

Interpretation: This Agreement shall be interpreted in accordance with the laws of the United Kingdom.

Entire Agreement: This Agreement, all Show Rules and Regulations, all Appendices, and Schedules referred to or attached to this Agreement constitute the final, complete, and exclusive statement of the terms of the Agreement between the Parties pertaining to the event and supersedes all prior and contemporaneous understandings or agreements of the Parties. All waivers of any provision of this Agreement must be made in writing and signed by DOVESTONE MEDIA. If any portion of this Agreement will be determined to be invalid, then that portion will be considered severed from the Agreement in that jurisdiction and all remaining portions will remain in full force and effect. Paragraph headings have been inserted for convenience of reference only, and are in no way intended to describe, interpret, define, or limit the scope or intent of any part of this Agreement.